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Immaculate Heart of Mary
PTO Meeting Minutes
August 24th, 2010
· Back to School Night
o Comments received - both good and bad
o Thanks to everyone who helped
· Treasurer’s Report
o Additional PTO funds for 09-10 school year furnished more computers for lab and art tables from proposed mission
o Review 10-11 Proposed Budget
§ Based off of 2009-2010 school year actuals
§ Class funds come from flower sales, etc.
§ Designated funds – left over from last year from various PTO committees
§ Expenses
· Birthday book break even
· Xmas concert covers breakfast sampler
· Directory break even
· Increased Everybody Counts due to speakers
· Increased field day approx $2000
· Pizza only hot lunch to make money
· Added Parent Education this year
o Jan or Feb to bring in local speaker
o Possibly go in with IPS School 84
§ Funds for wish list for items necessary for current school year
§ Parish Council has request donation from PTO for rewire of campus
· Aid in campus going wireless for laptops, etc.
· PTO evaluating request
§ Proposed 2010-2011 school year budget passed
o Reimbursement Procedures
§ Be prompt in returning Request for Payment from with receipts
· Additonal forms in school office
· Payment could take 1-2 weeks
· Submit in timely manner, particularly paying close attention to close of books in June 2011
§ Also be prompt with deposits
§ IHM is tax exempt
· School Commission Meeting
o One goal this year will be to update goals (done every 3 years)
o Sole supporter of tuition assistance, looking for other ways to get endowments
o Discussed Safe Routes to School
o IHM Open house tentatively scheduled during week of Nov 19th– will also offer smaller version on Sunday to accommodate working parents
· Teacher Representative Report
o Thank you for additional computers and art tables amongst treats, green space, online enrollment and author John Schacter last year – and everything else PTO provided last year.
o Especially grateful for nurse, Mrs. Shelly Fisher, who devoted time to aid diabetics, asthmatics and other conditions experienced by students
o Special thank you for all the prayers and support the daughter of Jenny Handshoe
· Clean Plate Club
o Use real plates instead of disposable plates
o Logistics difficult for Mac & Cheese so currently not used for that hot lunch
· Newcomer/Mentor Families
o Feedback received and passed on to Peggy from new families concerning Back to School Night
o Offers smooth transition for new families in various grades concerning all aspects of PTO committees, in addition to school culture, policies, etc.
o Hosted many events including 2 playdates and after-mass social
· SCRIP
o Offered $9600 to church and school
o IRS does not allow individuals to benefit so tuition credit went away
· Sportswear
o Sportswear made $1600 profit with sample sale at Back to School Night by selling current inventory of sportswear
o Orders due online by September 3rd, 2010
· Trash Bags
o Carried inventory of trash bags
o Sold at Back to School Night as well as during other opportunities early in the year
· Sally Foster
o Continue to see profits of 50% of sale
o Kickoff Sept. 1 with sales ending Sept. 20
o Prizes based on number of cards sold
o Internet has sales still available but will be taxed
· Pizza
o Switched to Papa Johns this year
o Matched price of Pizza Hut
· Safe Routes to School
o National walk to school day on Oct 6 and would like to have great participation
o Have maps with suggested routes available for those interested
o Need volunteers for walkers on suggested routes
o Sign-up sheet for volunteers with chairpersons
o Continue to work on $250k infrastructure grant
· Final Enrollment/Database
o Email comments about online enrollment process to Lisa Kennedy
· Future Business - Technology request for rewire of campus will be updated as information comes in
Attendees:
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Co-Presidents
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Suzanne Johnson
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Julie Voigt
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Co-Vice Presidents
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Ginny Stauffer
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Kelly Urban
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Secretary
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x
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Katie Zalat
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Treasurer
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Sharon Alerding
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Accelerated Reader
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Kathy Martin O’Neil
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x
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Annie Reist
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After School Enrichment
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x
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Julie Whalen
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x
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Marianna Gerritzen
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Book Fair
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Mary Klein
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Jill de las Alas
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Christmas Concert Event
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Eileen Johantges
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Chrissy Ryan
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Classroom Needs
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Kimberly Potosnak
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Clean Plate Committee
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x
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Julie Pruitt
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Cultural Enrichment
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Ellen Bowers
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Jennifer Julian
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Directory
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Kelly Urban
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Sidney Eisgruber
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Everybody Counts
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Jodi Rose
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Mary Beth Browne
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Emily Browne
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Field Day
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Kathleen McAuley
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Kathryn Witczak
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Final Enrollment
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Lisa Kennedy
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Gift Wrap
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Jane Jones
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Laura Guntz
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Honey Baked Ham
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Cindy Harkness
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Hospitality
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Anita Wallis
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Heather Spires
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Cindy Harkness
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Hot Lunch Coordinator
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Martha League
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Hot Lunch – Hot dog
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Martha League
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Kim Monger
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Hot Lunch – Mac & Cheese
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Sharon Shickel
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Anna Flynn
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Hot Lunch – Pizza 1
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Ginny Stauffer
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Beth Stevens
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Hot Lunch – Pizza 2
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Wendy Davey
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Amy Trieda
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Panera
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Bridget Bain
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Brooke Fissinger
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Library
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Kim Dickman
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Lunch/Recess Volunteer
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Kerry Caito
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Market Day
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x
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Hilary Oberlies
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Paula Ruppert
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Newcomer/Mentor Families
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Erin Lewis
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Julie Moeller
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Amy Schulte
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Parent Education
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Jodi Konesco
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Holly Semler
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Room Parent/Volunteers
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Kristi Gaynor
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Safe Routes to School
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Jacey McCormick
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Molly Noble
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SCRIP
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Alicyn Robb
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Traci Underwood
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Sportswear
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Mary Wannemuehler
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Bridget Bain
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Teacher Appreciation
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JoJo Murphy
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Amy McGuire
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Teacher Representatives
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Diane Flora
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Jeanne Hasbrook
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Trash Bag Sales
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Chrissy Ryan
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Meg Brady
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Wellness Committee
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Cheryl Kuzman
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Stephanie Kleinrichert
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