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The faculty and staff members strongly believe that education is a shared responsibility among students, parents, faculty, and administration. Whenever you have a question or concern about our policies and how they affect your child(ren)’s education, please contact the appropriate faculty member for clarification. If you need further clarification, please contact the assistant principal or me. With advance notice, policies may be amended during the school year.
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Absences
Reporting
• Each day of absence must be reported. Please call the school office by 7:55AM. In case of an after lunch absence, parents must report the absence by 11:00AM.
• If your child will be going home by different means than he or she normally does, written permission (signed by a parent) is required and should be given to your child’s teacher.
Office Procedure
• Parents, please enter the school office, meet the child at the office, and complete the sign out form.
• Parents, please walk the child to the office and complete the sign in form when your child returns to school after an appointment.
• In accordance with Indiana law, students are not permitted to leave the building or school grounds during the school day for any reason unless they have the administrator’s and parent's written permission.
• Immaculate Heart of Mary personnel will closely monitor students' absences.
Illness
• Any absence of more than three days must be explained by a doctor’s note.
• If a child has a communicable disease or condition (chicken pox, head lice, etc.) please notify the school office of the circumstances. We may need to notify other parents of the disease or condition.
• Students with fevers, severe colds, and contagious diseases or conditions should stay home.
• An ill child may not return to school until he/she is “fever free” for 24 hours. We realize that this may cause an inconvenience for you, but we minimize the risk of spreading contagious diseases and protect the health of all children.
• If a child is absent from school, then he or she may not attend extracurricular activities (including sports practices and games) after school.
Homework
• When phoning a child’s absence, please indicate the arrangement for getting the child’s homework to him or her. The work may be picked up at 3:00PM in the school office. A sibling or friend may transport the homework.
• The length of the absence will determine how much work make-up time will be provided. (Example: If a student is absent three days, he or she will have three days to complete the missed work.)
Excessive Absences
• Repeated absences may cause a serious learning problem for a child. If a child is absent excessively, the parents and principal will have a conference. The administration will take the necessary steps to ensure that the student is receiving a compulsory education. Thank you for helping your child attend school regularly and promptly.
Excused Absences
• Generally, students receive an excused absence for the following reasons: Illness, Appointments (dental, medical), Funerals, Weddings, Court Appearances, Service as a page or honoree of the Indiana General Assembly, and “Shadowing” (8th grade).
• The administrator may require verification to determine an excused absence.
Unexcused Absences
• Please refer to the school calendar before planning any family trips or events that will take your child(ren) out of school. Vacations and travel time should be scheduled during school breaks.
• Generally, vacation days taken while school is in session will be unexcused absences, meaning:
1. Work may not be given advance.
2. Credit for daily work will be affected for unexcused absences.
3. If tests are administered during the absence, the student may be given a make-up test when he or she returns.
Notification Procedure
1. Please write a note to the principal.
2. Explain the circumstances and dates for the extended absence.
3. The principal will determine if the absence is excused or unexcused.
4. The principal will notify the students’ teachers of the decision.
Academic Testing
ISTEP and TerreNova Testing
• Students in grades three through eight will take the ISTEP+ (Indiana Statewide Testing for Educational Progress) standardized tests as required by the Indiana State Department of Education. Second grade students will take the TerreNova standardized tests.
• By assessing students in grades second through eight, we are tracking educational progress, determining student readiness, improving curriculum and identifying student needs.
• Assessment through ISTEP+ occurs in late September and early October as mandated by the State. TerreNova tests will be administered during the ISTEP+ testing window.
Accreditation
Immaculate Heart of Mary School is fully accredited and certified by the Indiana State Department of Education and the North Central Association of School Accreditation.
Admission
Criteria
• The order of admission for all new applicants will be determined using the following criteria in order of importance: (School Commission Policy 5211; December 2000)
Parishioner sibling of a child currently attending, or who has graduated from IHM
Length of time as a parishioner family
Participation in IHM Parish and School life
Stewardship card on file
Regular tithing, and other contributions to the IHM Parish
Legacy of IHM
On waiting list from previous year (2 year maximum)
Child of a full-time staff member at IHM Parish or School
• A registration packet must be fully completed.
• The child must meet age requirements for admission to Immaculate Heart of Mary School.
• An official record of required immunizations is needed as part of the admission process.
• Academic and achievement records including standardized test scores from previously attended schools must be provided as part of the admission process.
• The principal must be satisfied that the child is not escaping from academic, social or emotional difficulties in their former school.
• Transfer students are accepted into the 6th, 7th and 8th grades only under special circumstances.
• All new students are on probation for their first year.
• Parents must be willing to cooperate with the faculty and administration regarding rules, regulations, and policies of the school.
• Parents must give evidence of sincere interest in their child’s education by their willingness to participate in school activities such as Back-to-School Night, Parent Teacher Conferences and other essential related activities.
Registration Process
• In order for a child to be enrolled, a registration packet must be fully completed.
• Parents of current IHM students will complete the registration process, including registration fees, in October. A current stewardship card must be on file in order to receive parishioner rates. (Policy March 2002)
• Parents of new students (kindergarten, first grade, and transfer) will complete the registration process, including registration fees, in November. In November, we will host a special registration day for parents of new students.
• An application will not be accepted unless accompanied by the registration fees. Registration fees are non-refundable.
• A notice of a child’s enrollment status will be given as soon as possible.
Arrival and Dismissal Procedures
• For the safety of all students, please do not park, drop off or pick up students on 57th Street. (Please use Washington Boulevard or Central Avenue for arrival and dismissal points.)
• A “Cone Zone” is available for morning drop-off on the east side of Washington Boulevard.
• Students may arrive no earlier than 7:45AM. Adult supervision is provided on the parking lot or Activity Center (inclement weather, as determined by the staff) from 7:45-8:00AM.
• We will insist that all students who walk home leave the grounds immediately upon dismissal.
• Students who choose to ride bicycles or non-motorized scooters must wear helmets.
• Students will fold/unfold scooters on the sidewalk.
• Students must walk bikes on and off the parking lot. Bikes should be locked on the bicycle rack near the Activity Center.
Asbestos
Immaculate Heart of Mary School does contain some asbestos. It is considered safe and is inspected on a regular basis. All maintenance personnel are trained to work safely around asbestos. The asbestos abatement plan is on file in the principal’s office and may be reviewed upon request. This notice is required by law.
Athletic Programs
Catholic Youth Organization (C.Y.O.)
• Athletic programs for students at Immaculate Heart of Mary School are part of the Catholic Youth Organization. Students participating in athletic programs are subject to all rules, regulations and restrictions established by the Catholic Youth Organization and the Immaculate Heart of Mary School Athletic Committee and its manual.
Requirements
• Academics are a priority at Immaculate Heart of Mary School. In order to participate in the C.Y.O. athletic programs, students must be in good standing, both academically and behaviorally. Students must maintain a 76% (“C”) in all core subjects: religion, reading/literature/English/language arts/spelling/vocabulary, math, science, and social studies/history.
• Conduct deemed inappropriate by the administration could lead to ineligibility on an athletic team.
• Subject area grades are checked at progress report and report card time. A student will be removed from participation in practices and games if a grade is below a 76% on the report card (not progress report). The student may be a spectator at games, not practices, during the academic probation time. The student may be reinstated at progress report time (not report card time), provided that the affected subject area is 76% or higher.
• In order to create a more equitable policy among athletes, spring report card grades will count toward fall athletic programs. C.Y.O. athletes in third through seventh grade (and second grade football players) need to understand that their performance in fourth quarter is contingent on CYO athletic participation in the fall. For example, if a fifth grade student receives a 73% in math on the fourth quarter report card, then he or she may not participate in cross country until a 76% or higher in math has been achieved on the first quarter progress report in sixth grade.
• A student on academic probation may try-out for a sport. He or she may be a spectator at games, but may not participate in practices or games.
Back-to-School Night
• A Back-to-School Night (for parents only) is scheduled early in the school year. It is an opportunity for parents to visit school, meet with their child(ren)'s teachers and familiarize themselves with the operation and regulations of the school. Teachers may discuss classroom rules, homework procedures and goals for the school year. The Back-to-School Night does not take place of a conference, but hopefully enable you to converse more easily with any faculty member at a later date.
• Following the classroom presentations, the Parent Teacher Organization (PTO) hosts a gathering for parents in the Activity Center.
Behavior in Church
• The expectation is that students will behave reverently at all times, including entering and exiting church. Students are to keep their hands, feet, and objects to themselves. They are to pay attention, not talk, or make gestures at others. As in school, hats, candy or chewing gum are not permissible.
• Non-Catholic students may receive a blessing instead of the Eucharist.
Birthday
• We happily acknowledge the birthdays of all students on the announcements each morning. In addition each student receives a birthday balloon in honor of his or her special day. Summer birthdays are acknowledged during the spring months (June birthdays- March; July birthdays-April; August birthdays-May).
• Healthy and simple birthday treats are also a special part of each child’s birthday. Please check with your child’s teacher concerning any treats (possible allergies, etc.).
• Any party invitations should be mailed, not distributed at school.
• We ask that parents and relatives do not send balloons, flowers or other special gifts to school for birthdays and special occasions.
Books
• All books are provided to students on a rental basis (with fees included in the tuition). Books are updated, reviewed and adopted on a six-year cycle with one new series adopted each year.
• We urge students to take the responsibility for caring for their textbooks and library books. Books are checked carefully before and after they are issued to a student. Anything beyond normal wear will be charged to the student. Payment is expected for lost or damaged textbooks or library books.
• All fees for lost or damaged textbooks or library books must be given to the school office before the fourth quarter report cards are distributed. Report cards will be held for outstanding fees.
“Buddy” Program
• Our “buddy” system fosters a sense of community in our school. All kindergartners are assigned a sixth grade buddy. First graders are paired with eighth grade students. Second graders are matched with seventh grade students. Students in sixth through eighth grade demonstrate leadership through our “buddy” program.
• Occasionally, the buddies sit with each other during liturgies. Throughout the school year, the teachers coordinate special projects and activities for the “buddy” program.
Bullying
• Immaculate Heart of Mary School promotes the Golden Rule, “Treat others as we wish to be treated”. IHM will not tolerate the following bullying behaviors: Physical Aggression, Social Aggression, Intimidation, Threats, Written Aggression (including the Internet, My Space), Sexual Harassment, and Racial and Ethnic Harassment. The Discipline Code consequences may be applied to bullying behaviors.
Communication
School Office
• All persons entering the school building must report to the main office first, where visitors are asked to sign in and obtain a visitor’s badge.
• To ensure uninterrupted instructional time for our students, office personnel will deliver messages, lunches or books. Your cooperation is very important.
• Nearly every week, a school newsletter is published and sent home with the students. In addition, teachers communicate classroom news via newsletters, folders and assignment notebooks, etc.
• Any staff member may be reached by voice mail or electronic mail. To send an email message to Mrs. Barbara Horton, type her first initial and last name at ihmindy.org. Example:
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
All staff members have the same email pattern.
Academics
• Each student’s work is sent home on a regular basis.
• Quarterly report cards and mid-quarter reports (progress reports) keep parents informed of their child’s progress.
• Teachers and administration will phone parents at home or work if something demands immediate attention.
• Parent/Teacher conferences are held at the end of the first quarter in the classrooms. Information concerning conferences is published in the school newsletter.
• Junior high conferences will be conducted in the student-led format.
• Conferences with teachers should occur before or after school. Please contact your child’s teacher to arrange a conference.
Procedures
• If a problem arises, parents first need to contact the student’s teacher. The teacher will then contact the parents as soon as possible. In the event that this first procedure does not remedy the situation, then a parent should call the principal.
Counselor
• We employ a guidance counselor through Catholic Social Services. The counselor is in our building one day a week. The counselor works with children individually, in small groups, and with entire classes.
• If you would like to speak with the school counselor or to arrange an appointment for your child, please contact the school office.
Curriculum
• All students enrolled at IHM are expected to participate in all of the educational programs that are part of the school curriculum.
• Our curriculum is comprised of state proficiencies as well as the standards established by the Archdiocese of Indianapolis (Office of Catholic Education).
• The State of Indiana and the Archdiocese of Indianapolis have approved all adopted textbooks.
• Curriculum areas include: Religion, Reading, Spelling, Phonics, Literature, English, Math, Science, Health, Social Studies, History, Spanish, Art, Computer, Music, Physical Education, and Library.
• All students and parents are expected to sign an Acceptable Use Agreement, which outlines the rules for using computers at school.
Daily Schedule
Kindergarten
8:00-11:30 AM Kindergarten (KAM)
8:00-3:00 Full Day Kindergarten (KFD)
Grades 1-8
7:45 Students arrive (parking lot; Activity Center in inclement weather)
7:55 Teachers release students into the building.
8:00 Bell rings and homeroom begins.
8:05 Prayer and announcements
3:00 Dismissal
Damage to School Property
Any student who damages or destroys school property will be held responsible for replacing, repairing, or making financial retribution for the item(s). The student may be subject to other disciplinary action (see Discipline) at the principal’s discretion.
Discipline
Christian Atmosphere
• The purpose of the school rules is to create a Christian atmosphere and attitude of consideration and respect for others. All regulations of our school are formulated toward this end and are directly or indirectly related to attaining this goal.
• Students, parents, teachers and administration must work together to maintain a positive educational environment in the academic and behavioral areas.
• Discipline will be directed toward developing the traits which are necessary to: develop good relationships with others, become productive individuals, recognize when personal actions interfere with the rights of others, recognize individual rights within the limits of society, cope with real life situations, and participate fully in the life of a Christian community.
• Our school considers a student’s registration a contract among parents, students and faculty indicating that the rules of the school will be observed. Attending Immaculate Heart of Mary School is a privilege, not a right.
Students
The students have a responsibility to:
1. demonstrate a Christian attitude and good moral conduct.
2. attend school regularly and arrive on time.
3. conduct themselves properly at school or any school function on or off school premises.
4. participate and be prepared with completed homework and any other necessary materials.
5. consistently put forth their best effort.
6. show respect to those in authority.
7. respect the rights and property of fellow students.
8. exercise proper care when using school property.
9. follow all classroom rules set forth by the teacher.
10. come to school appropriately dressed according to the IHM dress code.
11. exercise care on the playground and play in a responsible way.
Parents
The parents have a responsibility to:
1. set the example of Christian faith, especially by seeing that the child attends Mass or church services weekly.
2. oversee their child’s responsibility to study and complete homework assignments.
3. cooperate with school personnel in solving school-related problems.
4. care for the student’s health and personal cleanliness.
5. make sure the child observes the school dress code.
6. send their children to school when school is in session and be sure they arrive promptly.
7. keep students who are ill at home and arrange to have all class work and homework completed.
8. meet the financial obligations they have accepted by sending their child to Immaculate Heart of Mary School.
Administration and Teachers
The administration and teachers have a responsibility to:
1. assist each child with reaching his or her potential academically, spiritually, socially and emotionally.
2. provide a healthy atmosphere for learning and teaching.
3. encourage the development of self-discipline in each child.
4. encourage students to participate in classroom and extracurricular activities.
Consequences
At the discretion of the principal, one or more of the following consequences may occur (not necessarily in sequential order) depending upon the circumstances: verbal correction, note to parents, infraction on “discipline card”, detention, call parents, parent/faculty conference, behavioral contract, suspension, community service, withdrawal, expulsion.
• In the event of a suspension, students may not participate in any IHM-related activities until the suspension has been completed.
Detentions
• A parent signs in the child on the designated detention days (7:15 for junior high students; 7:30 for grades three through six; 7:40 for kindergarten through grade two).
• During detention, students will complete a written assignment as determined by teacher on duty.
• For communication purposes, parents will be contacted if a student does not attend a detention.
Fifth and Sixth Grade Cooperation
• Fifth and sixth grade students are held to a cooperative standard in keeping with their developmental level. Responsibilities and expectations are determined keeping the upcoming junior high years in mind.
• A point system has been developed to recognize the efforts of those students who work to follow the rules and demonstrate effort in academics and behavior. This point system also indicates those students who need to make improvements in their behavior or academics.
• Details of this program will be discussed at Back-to-School Night.
Junior High Cooperation
• Junior high students are held to a cooperative standard in keeping with their developmental level. Responsibilities and expectations are determined with an eye to preparation for high school.
• A point system has been developed to recognize the efforts of those students who work to follow the rules and demonstrate effort in academics and behavior. This point system also indicates those students who need to make improvements in either behavior or academics.
• The discipline code is discussed in detail with all junior high students during the first week of classes. The discipline code is presented to parents at a fall meeting. Students and parents sign agreements stating their intent to adhere to and to support the behavior code.
• Junior high students are expected to do the following:
1. Show consideration and respect for self, others, and property at all times.
2. Exhibit cooperative behavior toward peers, teachers, administrators, staff members, and volunteers.
3. Take responsibility for learning by being on time to class, by being prepared with assignments and materials, by participating in class activities, by actively listening and by making their best effort.
4. Attend school daily, and remain for the entire day. Arrive on time to school and to all classes.
5. Obey all school regulations and local, state, and federal laws, including those pertaining to possession, use, transmission, and/or selling of weapons, drugs, alcohol, tobacco products, beepers, cellular phones, and other portable communication devices.
6. Refrain from language that is profane, inflammatory, degrading, “bullying” or that provokes disruptive behavior.
7. Adhere to the dress code as stated in the Family Handbook.
8. Demonstrate appropriate behavior, good citizenship and sportsmanship while participating in or attending any school-sponsored event or extracurricular activity.
9. Refrain from fighting or any other act of violence against person or property.
Drugs/Alcohol/Weapons Policy
In order to provide a safe and morally healthy environment for our students, we have developed the following code regarding drugs, alcohol and weapons. The intent of any procedure in dealing with the issues of drugs, alcohol, and weapons is two-fold. First, we must have the good of the whole as a basis for all decisions and actions. Secondly, we should keep the good of the individual in mind in making such decisions and implementing such actions. This policy applies to any child attending IHM School while he/she is on IHM property or attending any event affiliated with IHM.
Offenses
In order to clarify and distinguish the seriousness of a violation and the type of sanctions imposed, we have identified three levels of offenses under the drug, alcohol and weapons policy.
Category A Offenses
1. Threatening or menacing behavior involving a weapon.
2. Selling, distributing, or attempting to distribute drugs, alcohol or weapons.
3. Chronic disregard for the drug/alcohol/weapons policy.
Category B Offenses
1. Possession of a weapon.
2. Possession of drugs or alcohol.
3. Being under the influence of drugs or alcohol.
Category C Offenses
1. Possession of tobacco products.
2. Use of tobacco products.
3. Erratic or questionable behavior (If drugs or alcohol are shown to be involved, then this becomes a Category B Offense.)
Terms and Definitions
1. Suspension is a prescribed time that a student is required to spend inside or outside of school under adult supervision. The student will be responsible for all schoolwork missed during the term of suspension. At the discretion of the principal, tests and quizzes may or may not be rescheduled.
2. Student is not permitted to attend any event affiliated with IHM during term of suspension
3. Expulsion means termination of attendance at IHM School.
4. The Pastor will be included upon his request or the request of the principal.
5. Drug testing may be required to identify the source of the problem and to determine a course of an action. Testing must be done at an approved facility. The student may be excluded from school until the results of the testing are received by the school administration. All costs of the testing are the responsibility of the parents.
6. A treatment program may be deemed appropriate by the administrator or pastor. The treatment program will be at the expense of the parents.
7. Exclusion refers to the immediate removal of a student following an incident of drug or alcohol use or behavior indicating an underlying problem. Parents will be called to take the child out of school.
8. The school will contact proper law enforcement or legal authorities as required by the state or federal law.
9. A weapon is any object, which is intended to or may be used to cause bodily harm.
10. Drugs refer to any medication or substance not specifically prescribed for the student.
11. Prescription or over-the-counter drugs intended for therapeutic use of the student are to be retained in the school office and administered by school office personnel according to the medication policy stated in the handbook.
12. Inappropriate behavior not involving drugs, alcohol, or weapons, will be handled through the school and/or Youth Ministry discipline code.
13. At the principal’s discretion, school personnel or authorities may search desks, lockers, backpacks, student’s clothing, etc. at any time.
Category A Consequences
• These are violations of the most serious nature warranting the most stringent consequences, including immediate exclusion, confiscation of contraband, drug testing, treatment programs, contacting proper authorities, administrative hearing, long-term suspension, and expulsion.
Category B Consequences
• These are violations of a serious nature warranting serious consequences, including immediate exclusion, confiscation of contraband, drug testing, suspension, administrative hearing, and treatment programs.
Category C Consequences
• These are violations of a less serious nature warranting less stringent consequences, including temporary exclusion from school, confiscation of contraband.
(Approved by Commission on School Ministry 12/4/96)
Dress Code
The identity of the Immaculate Heart of Mary children as students in a Catholic school is evident in their attire. Immaculate Heart of Mary School dress code is conservative in nature. Although outward appearances are not a judge of a student’s character, taking care of grooming and dressing appropriately projects a sense of discipline, unity, pride and respect. Thank you for your support and assistance with the dress code policy. All uniform policies are acceptable or non-acceptable under the discretion of the school administrator.
Jumpers
1. Uniform plaid only (purchase at Campus Outfitters)
2. Grades K-4
3. Must be no shorter than three inches above the kneecap, front and back.
Skirts
1. Uniform plaid only (purchase at Campus Outfitters)
2. Grades 5-8
3. Must be no shorter than three inches above the kneecap, front and back
Shirts
1. Solid white only (collar and shirt)
2. Knit shirts, dress shirts or turtlenecks
3. Short or long sleeved shirts (not both at the same time)
4. Shirts must be tucked in at all times so the waistline is visible
5. Colored T-shirts or shirts with lettering/designs are not to be worn under uniform shirts. (Plain white undershirts may be worn under the uniform shirt.)
Pants
1. Khaki only (not stone color or greenish-khaki)
2. Tailored uniform pants (appropriate color, length, fit, style)
3. Cotton, corduroy or synthetic blends
4. No additional pockets (“inside” pockets only)
5. Must be worn at the waist with a belt (brown, black, navy)
6. No denim, knit, baggies, cargos, fatigues, bell bottoms, capris, stirrup, denim style pants (ex: Mudd pants)
Shorts
1. May be worn in August, September, May, and June
2. Khaki only (no stone color or greenish-khaki)
3. Tailored uniform walking shorts (appropriate color, fit, length and style)
4. Cotton or synthetic blends (no corduroy, wool, knit)
5. No additional pockets (“inside” pockets only)
6. Must be worn at the waist with a belt (brown, black or navy)
7. Shorts are not to be more than three inches above the kneecap.
8. No baggy, cargo, sports, or athletic shorts
Sweaters
1. Navy or hunter only
2. Cardigan or pullover (crew or V-neck)
3. Not baggy, torn or inside out
4. Worn appropriately, not tied around the waist or shoulders
Sweatshirts
1. Navy or hunter only (No Gray)
2. IHM H.S.A. Sportswear only (Styles from previous years may be worn)
3. Crew neck style only (No hooded styles, no zippers)
4. Not baggy, torn or inside out.
5. Worn appropriately, not tied around the waist or shoulders
Socks
1. Must be worn at all times
2. White athletic socks
3. Navy or hunter knee-highs may be worn.
Tights and Leggings
1. Worn with jumpers or skirts
2. Navy or hunter (full length)
3. K-4th grade may wear navy or hunter leggings, not sweat pants, under the jumpers (winter months).
Shoes
1. Athletic shoes only (standard gym shoes)
2. No dress shoes, sandals, platform or fad sneakers
3. Shoelaces must be tied at all times.
Boots
1. May be worn to school during the winter months
2. Must be removed during class
Hair and Skin
1. Hair must be neat, clean and groomed in a style suitable for the school environment.
2. Length: Hair hanging in the face is not acceptable. Boys: hair must be off the collar and neatly groomed.
3. Altering hair color in any fashion is prohibited.
4. “Creative” styles or cuts are not permissible.
5. Facial hair (long sideburns, goatees, beards, etc.) is not permitted.
6. Tattoos are not permitted.
7. The principal may require a student to alter his/her hair or grooming habits.
Jewelry
1. Jewelry may be worn, provided that the size, style, color, or overall appearance is suitable.
2. Large hoops, dangling earrings, and distracting or elaborate jewelry is not allowed.
3. Boys may not wear earrings.
4. Girls may only wear one earring (post) on the lobe of each ear.
5. The administrator may require removal of jewelry.
Make-Up
1. Fingernail polish and artificial nails are not permissible.
2. Students are not allowed to wear make-up.
Physical Education
1. T-shirt and shorts are expected.
2. Shorts must be an appropriate length and fit. (No boxer shorts)
Church Days
1. Students attend Mass on one week day morning each week, on Ash Wednesday and other days according to our schedule.
2. Students are expected to wear their uniforms on Mass days.
Out-of-Uniform Days
1. Thursdays are out-of-uniform days.
2. The student must earn the out-of-uniform day pass.
3. When students have out-of-uniform days, they are expected to maintain an appropriate manner of dress and grooming. The homeroom teacher will give the specific criteria for earned out-of uniform days to the students.
4. All other dress code regulations apply.
Spirit Days
• On Mondays, the students may wear IHM H.S.A. sportswear (t-shirts or long-sleeved t-shirts) instead of the white uniform shirt.
• “Family shirts”, team jerseys and team t-shirts are not part of Spirit Day attire. IHM H.S.A. gray sweatshirts (no hoods) may be worn on Mondays only. All other dress code regulations apply.
Theme Days
• Some months we celebrate holidays by dressing in certain colors (ex: St. Patrick’s Day = green day). Students may wear a shirt or sweater according to the “holiday colors” with the uniform pants. Occasionally, the student council may sponsor a theme day, where students may participate for a nominal fee.
“Fads, Styles, and Fashion”
• Since it is impossible to predict the most recent fads, the administration, faculty and staff may deem any fad, style, or fashion as inappropriate. Any questions regarding the dress code should be directed to the administration.
Electronic Devices, Etc.
• Students may not bring radios, tape recorders, compact discs and players, Gameboys, computer game discs, pagers, cellular phones, ipods, computers, other electronic equipment, toys, or live animals to school without specific permission from the administration.
• Immaculate Heart of Mary School does not accept financial responsibility for these items.
Emergency Information
• Please complete all emergency forms in the “Big Packet”. If your emergency information changes, please call the school office or send a note with the updated information as soon as possible.
• We cannot allow anyone to transport or sign out your child unless we have written permission to do so.
Festivals
• The IHM music teacher coordinates and directs fine musical programs, presented by the students.
• During the month of May, the art teacher showcases the children’s artwork at the Annual Art Fair.
• The dates for these festivals are announced well in advance in the school newsletters.
Field Trips
• Classes are encouraged to participate in field trips, which relate to areas of the curriculum.
• A permission form listing all the pertinent information will be sent home in advance. Students must return the signed permission form in order to participate in the field trip. Verbal permission will not be accepted.
• Parents may be asked to drive or chaperone these field trips. Parents must sign and abide by the field trip guidelines given in the “Big Packet”. Parents who are transporting students in their own vehicle must provide proof of insurance (for the vehicle used on the field trip) and a valid driver’s license prior to the field trip. This regulation is for the protection of the driver as well as the children being transported. Chartered bus service will be utilized on field trips whenever feasible.
• According to the guidelines from the National Catholic Education Association and the Office of Catholic Education, parents who plan to chaperone may not bring younger siblings along on the field trip.
Grades
Immaculate Heart of Mary School uses the grading scale provided by the Archdiocese of Indianapolis.
A = 95%-100%
B = 86%- 94%
C = 76%- 85%
D = 70%-75%
F = 69% or below
Health
Records
• Students must have all required immunizations.
Services
• The Marion County Board of Health assigns a nurse for consultation to Immaculate Heart.
• Audio-meter tests are administered to children in grades 1,4, and 7. Vision tests are given in grades 1,3, and 8. New students or other students, if referred by a teacher or parents, are tested as well. Scoliosis screenings are provided each year for students in grades 5 and 7.
Homework
• Homework consists of daily assignments, which are an extension of the learning process that has taken place at school. It may be assigned for the purpose of review or enrichment. A typical day’s homework would normally not exceed:
Grades 1 and 2 20-30 minutes
Grades 3 and 4 30-45 minutes
Grades 5 and 6 45-60 minutes
Grades 7 and 8 60-90 minutes
• If your child frequently takes longer than the time indicated above, please contact your child’s teacher.
Honor Roll
• Students in grades five through eight will be recognized for their honor roll achievements in three areas: Principal’s List, High Honor Roll, and Honor Roll.
• Students must maintain a “B” (86%) in conduct for honor roll status.
• The honor roll calculations include all core classes and special area classes.
• Students may not have any academic grade below 76% to qualify for honor roll.
Library
• We have an excellent school library located in the church basement. Our library contains up-to-date reference materials as well as a variety of reading materials for pleasure (automated, internet access).
• All grades have a scheduled library period each week. Students work on listening skills, library skills, research, and the Accelerated Reader program.
• If a book is lost or damaged, the student is responsible for paying for the book immediately. In the case of overdue books, if a book is not returned by the end of the year, the student must pay for the book. No refunds will be given should the book be found during the summer.
• Please do NOT purchase replacement books for lost, damaged, or overdue books. IHM library books are ordered from library vendors and come with special binding and processing.
Liturgy
• Weekly liturgy is an important part of the curriculum at Immaculate Heart. Students plan and participate in the liturgies, which are Friday mornings unless otherwise announced. Special liturgies may be celebrated on Holy Days of Obligation.
• Parents are always welcome to attend the school liturgies.
Lost and Found
• The lost and found is located in the Activity Center. Parents are urged to label all items of clothing.
• At various times during the school year, all accumulated items are placed on a table so students may claim lost items. Unclaimed items are donated.
Lunch
• Students bring their lunches from home. Please purchase milk tickets in the school office.
• As we strive to promote healthy habits, please refrain from bringing soda pop and “fast food” lunches to school.
• Students do not have access to a refrigerator or microwave at lunchtime. Spoons and forks (no knives), if needed, may be sent with your child.
• The PTO sponsors a monthly hot lunch program. Information regarding this program is distributed by the PTO in the “Big Packet”.
Medication
State law does not allow us to dispense any medication to your child without written parental consent. If a child brings medication to school, the medicine must be given to school personnel upon arrival. The following requirements must be met:
Prescription Medications
1. Must be clearly identified: child’s name and type of medication.
2. Must be in the original container and must be current.
3. Must carry a prescription label with the child's name, drug identity, dosage instructions, doctor's name and prescription date.
4. A note dated and signed by the parent must accompany the medication. The note should include the child's name, dosage amounts, specific dosage times, and other instructions if necessary.
5. No more than one week of medication may be sent at one time.
6. Refrigeration is available if needed.
7. School personnel will administer medication.
Non-Prescription Medication
1. Tylenol (children’s strength or regular) will be administered with written consent. Please complete and sign the form in the “big packet”. Tylenol or acetaminophen is available in the school office.
2. Non-prescription medication must be in the original container.
3. Non-prescription medication must be clearly identified: child’s name, type of medication and dosage instruction.
4. A note signed and dated by the parent with the child's name, medication name, dosage instructions, specific dosage times and other necessary instructions must accompany the medication.
5. School personnel will administer medication.
Recess
• Students will spend time outside when the weather allows. Please dress your child accordingly. If there is snow on the ground, make sure boots are worn. Hats, boots, gloves, scarves should be clearly marked with identifying information. Students will be expected to be responsible for their belongings.
• The school provides playground equipment in the "green space", basketball goals and playground balls.
Religious Instruction
• Immaculate Heart of Mary School is part of the ministry of our parish. Religion is taught at each grade level and spirituality is part of everyday life. Students receive instruction in the Scripture, Catholic traditions and history, as well as sacramental preparation. Students plan and participate in weekly liturgies.
• The tradition at Immaculate Heart of Mary School is to place a high priority on stewardship or sharing time, talent, and treasures with others. Stewardship is practiced by serving the community, sharing talents, and using stewardship envelopes at the weekly Masses.
• Prayer is an important part of the day. Prayers are said in the morning, before and after lunch and at dismissal. These prayers may be formal, spontaneous, silent reflection, or shared prayer by the students.
Retention and Promotion
• A student is promoted if he or she has attained a suitable measure of success at his or her present level and has successfully met the minimum requirements of ISTEP testing.
• If testing results indicate the need for remediation, the teachers and parents should devise a plan for remediation.
• Retention is a very serious step. It is rarely recommended for any student in an upper grade. If a teacher perceives an advantage to the child by retention, a conference involving the principal, teachers, parents and possibly the counselor will be held and a mutually agreed upon course of action taken. Factors, such as maturity, developmental skills and academic performance all play a role in the decision. The best interests of the child will always be the focus.
• Assigning a student to the next grade level means that the student has not met the academic requirements for promotion. The administrators, teachers, and parents will discuss the details of this arrangement.
Sacramental Preparation
• The Pastor and the Director of Religious Education set the policies for Sacramental Preparation. The process of Sacramental Preparation is a combined effort of the home, school and parish. Children are prepared for their First Eucharist during the second grade with the reception of the Sacrament in May. Students may receive the Sacrament of Reconciliation in second through fourth grades based on the preparation level of the student.
• If you have a child who is in an upper elementary grade and has not received the Sacrament of First Eucharist or Reconciliation, please contact the school office. Preparation for these Sacraments will be arranged.
School Closing
• If for any reason, such as inclement weather, school is closed or delayed, announcements will be made as soon as possible on the local television channels (6,8,13) and over radio stations (WIBC). Listen for Immaculate Heart of Mary School, not Indianapolis Public Schools (IPS). In the unlikely event that we should have to dismiss school before regular time, we would inform the families via a telephone tree and the media. We ask your cooperation in keeping our emergency lists and telephone numbers updated.
School Pictures
• School pictures are usually scheduled in September. Parents are under no obligation to purchase any of the pictures. Children do not have to wear uniforms for picture day, but should be neatly dressed: no jeans, no T-shirts, and no hats. A retake session is always scheduled for students who have been absent or whose picture may not have turned out. Please watch the school newsletter for the Picture Day.
Shadowing
• It is customary for eighth grade students to spend a day "shadowing" before choosing a high school. Each student may shadow a maximum of two times in a given year. The junior high teachers will give specific details during the eighth grade meeting.
Social Events
• In planning social events and activities, parents and teachers need to be sensitive to the feelings of children as well as their safety and welfare. Therefore, the school has set forth the following guidelines regarding social activities involving our students.
1. Invitations to parties or events, which are to take place outside of school time, are not to be issued at school. Students should be discouraged from discussing such events in the presence of those not included.
2. Pool parties during school hours are not permitted.
3. All social gatherings whether on or off school property should have adequate adult supervision.
4. It is not appropriate to serve alcohol to adults at children's parties.
5. Age appropriate activities should be considered in planning social events.
6. Please see the guidelines on the Parent Pledge.
Special Services
• In addition to a reading specialist and a resource teacher in our building, we have both public and private resources available to us for students with special needs. At the request of either the parents or teachers, academic, speech/language and psychological testing is available through the Indianapolis Public Schools or through private agencies. If you have concerns, please contact the school office.
Tardiness
• Being prompt serves us well our entire lives. We have an obligation to our students to set a good example as well as hold them accountable for being on time to school. Although most of our students walk to school, parents still play a major role in insuring that their children arrive at school on time.
• Consideration and respect for the teacher and fellow students should be demonstrated by arriving at class in a timely fashion.
• Students who arrive after 8:00 (according to the school office clock) are tardy and need a tardy slip to class. If the student continues to be tardy, parents will be contacted and infractions and detentions will be imposed. According to State Law, the parents of chronically tardy children may be charged with educational neglect. We would regret filing such a report against any of our parents, but in the best interest of our children we would certainly give such action serious consideration
• For this school year, four tardies, according to IHM time, will constitute a detention. Students will receive a “clean slate” at the beginning of each quarter.
Telephone Calls
• While we realize that an emergency situation might arise, please do not call school and ask us to deliver messages to a student unless it is an emergency. Please make all arrangements with your children before they come to school.
Transportation
• If you drive your child(ren) to and from school, please:
1. Do not drive onto the playground.
2. Avoid 57th Street completely.
3. Arrange to pick up your children on Washington Boulevard or Central Avenue.
4. Respect the directions of adults on duty.
5. A “Cone Zone” is available for drop off on the east side of Washington Boulevard.
• If your child(ren) walk to school, please
1. Stress the importance of crossing streets only at corners.
2. Encourage him or her to cross whenever there are crossing guards (57th and Washington Boulevard and 57th and Central Avenue).
3. Instruct them not to talk with or accept rides, food or gifts from strangers.
4. Inform them to go to the home of a trusted friend or neighbor if hurt or met with any dubious situation before reaching home.
5. Remind them that they are to follow the directions of the crossing guards, student patrols or adults on duty.
• If your child(ren) ride(s) bicycles or scooters to school, please:
1. Remind them to be very careful at crossings.
2. Remind them that they are not allowed to ride their bikes or scooters on the playground, on 57th Street sidewalk, or in any area where there are groups of children.
3. Make sure they lock their bikes securely. Before you permit your young child (grades 1-3) to ride his or her bike to school, make sure he or she is aware of the safety rules and is a skilled bike rider. We do not encourage younger children to ride bikes to and from school.
4. Wearing a helmet is mandatory.
5. Skateboards or scooters are not allowed on the playground or in the school. Roller blades, bikes, or wheeled vehicles of any kind are not permitted in the green space or in the building.
Tuition
• Families have two options for tuition payment. Full tuition payment may be made in the Parish Office (257-2266) by the date written on the tuition papers. The second option is to choose a monthly payment plan by enrolling in Tuition Management System. The Parish Office has the enrollment forms and the information regarding the program. We do not accept tuition payments through the school office.
• Parish families are expected to make regular contributions to the church in addition to tuition. Stewardship cards are to be completed, signed and returned to the parish office in order to receive parish tuition rates. For tuition rates, please contact the Parish Office (257-2266) or the school office.
Volunteers
• Without the donated services of our parents, our school could not operate as efficiently or as effectively. There are many jobs for volunteers. You may have a special talent or gift that you could share with others. Please call the school office if you would like to volunteer.
• The Archdiocese of Indianapolis requires volunteers to complete the following three steps prior to volunteering:
1. Read and sign the Sexual Abuse Policy. Return the form to the school office.
2. Complete paperwork for a background check; Cost $13.00; Return the form and money to the school office.
3. Attend the VIRTUS seminar (video, presentation, and discussion) on child abuse. Please sign in at the seminar.
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